More than a Decade of Valuable Training

Annapolis Roundtable 2008

For Graduates of the Basic Annapolis Institute Program

Annapolis, MD - June 1 - 4, 2008

WHO SHOULD ATTEND?

Only prior year graduates of the basic Annapolis Institute program may attend the Roundtable. The issues addressed assume that each participant fully understands how a successful program should run. All others should return to the home page.

This year we offer the Roundtable concurrent with the basic Institute. We feel it will be of great value to combine the two groups for some selected sessions. 

ABOUT THE ROUNDTABLE... 

The Roundtable follows the same general schedule as the basic group. The Roundtable is a unique opportunity to meet with colleagues who are in the trenches, those who are responsible for the Student/Parent/Alumni volunteer efforts on their campuses. Some have been working with their programs for many years while others are fairly new in their position.

The agenda is created by the members of the Roundtable. This unique experience allows for in-depth conversations to take place affording participants opportunities for sharing lots of ideas, printed material and support of one another’s programs. 

Lisa Burns serves as the coordinator of the Roundtable and hopes to see you this summer. Of course if there are questions prior to registration, please feel free to contact Lisa beforehand. Lisa can be reached at BurnsL@xavier.edu or by phone: 706-820-8085.

PAST ROUNDTABLE TOPICS HAVE INCLUDED:

Volunteers: • How do we recruit/ find them? • Communicate with them?     • E mail, newsletters?     • Local versus long distance, how to stay in touch?  • Recognize their involvement and motivate them?  • How are they structured?  • How do we train? In person or from a distance?  • How do we provide feedback about student yield?  • How do we track activities, who does what and when?  • How do we handle the changing dynamic of our volunteers?  Parents as Volunteers: • Who has parents involved?  • How does this work?  • Are there specific challenges to parent volunteers?  Program Management: • How do we evaluate our volunteers?  • How do we develop a year plan and beyond?  • How do we measure success? Special Programs:  • Interviews  • How do we identify the volunteers?  • How do we train them?  • How do we notify the prospective student?  • Follow up to volunteer with student status?  • High School Visits     • How are schools selected?     • What happens at the visit?     • What feedback is provided?  • Scholarship Development     • Who is involved?     • How are the students identified?

Technology: • Who has a specific web site?  • Who maintains the web site?  • How do we use IM's, Blogs, DVD’s?  • How do we keep track of our volunteers?  • Is there a system that works for you?  • Anyone using RP+?  • How do we post forms/college fairs/ other info on the web? Challenges: • How to get buy-in from the admission staff?  • Do the alumni and admission offices work well together?  • How do we handle the difficult volunteer?  Brainstorm Time: • Local volunteers  • Urban events  • Suburban events  • Volunteer recruitment  • Student/volunteer activities  • Motivating/rewarding volunteers

ANNAPOLIS INSTITUTE ROUNDTABLE AGENDA
June 1 - 4, 2008

DETAILS

The Roundtable will convene on Sunday evening, June 1 at 5:00 PM and will close on Wednesday, June 4 at 11:30 AM.

HOW TO REGISTER

We encourage you to register TODAY. Registration should be completed by May 1, 2008. You may print out the Registration Form and submit it along with your payment of $645.

FEES

Each participant's fee is $645. Fees include a planning notebook, ice breaker reception, social and cruise on Monday, continental breakfast, and all breaks. If billing is desired after the beginning of your new fiscal year, contact Dr. Jim McCoy, Institute Director, at (225) 615-8059 or E-mail annapolisinst@aol.com.

CANCELLATION POLICY

Registered participants who cancel prior to April 1, 2008 will receive a full refund. Participants canceling after April 1 will be assessed a $350 fee. No refunds will be granted after May 1, 2008.

HOTEL INFORMATION*

Annapolis Institute Roundtable participants who register early may stay at the conference hotel, Loews Annapolis Hotel.

Occupancy rates:

*The Annapolis Institute is not responsible for hotel reservations. To reserve your room call Loews Annapolis Hotel directly at 410-263-7777.

To receive special hotel rates at the Loews Annapolis Hotel, please indicate your participation in the Annapolis Institute. Reservations should be made by May 1, 2008, to ensure special rates, unless the block of rooms is full. Reservations after May 1 will be accepted on a space available basis.